BOWLAND SPOTLIGHT · DRAFT TEMPLATE · NOT AN ENTRY FORM

Parent & guardian
permission form

This template must be completed for the confirmed event and reviewed with its safeguarding and licensing arrangements before signatures are collected. No performance or publicity permission is collected by the current interest form.

Event and participant

Confirmed event name, date and venue

Published entry rules / version

Participant’s name and age group (age on event date)

Parent / legal guardian’s name and relationship

Parent / guardian’s email and phone

Emergency contact and collection arrangements

Required participation agreement

□ I confirm that I have parental responsibility or legal authority to give this permission. I have read the confirmed event rules, supervision and collection arrangements, and agree to this child taking part. I understand any child performance licence or exemption must be arranged separately by the organiser. I have discussed participation with the child and they wish to take part.

Private audition review — choose separately

□ Yes □ No — I permit the identified audition video/audio to be shared privately with the organiser and authorised judges for assessment for this event. This does not permit public advertising use. An alternative assessment route should be discussed if media is not supplied.

Optional publicity — each choice is independent

Declining does not affect entry, judging, selection or prizes. The child’s wishes must also be respected. The organiser must identify the media and explain the intended use and retention period.

□ Yes □ No — Identifiable event photos on Big Night Social’s website and social pages.

□ Yes □ No — Featured video/audio clips in Big Night Social event advertising, social posts and email promotions.

□ Yes □ No — Use of the participant’s first name and age group with an approved image or winner announcement. No school, address or contact details may be published.

I may withdraw optional permission for future use by contacting the organiser. Material already printed or shared by third parties may not always be recoverable.

Signatures and organiser checks

Parent / guardian signature and date

Young person’s agreement, where age-appropriate

Organiser verification of parent / guardian authority

Performance licence / exemption reference and checks

Photographer / media preference recorded; supervisor and collection contact confirmed